> For the complete documentation index, see [llms.txt](https://guide.projectascend.io/intracom/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://guide.projectascend.io/intracom/features/file-sharing.md).

# File Sharing

Here are some user stories focused on enhancing the file-sharing capabilities of the `Intracom` desktop application.

#### User Stories for File Sharing

**Uploading and Sharing Files**

1. **As a user, I want to easily upload files to conversations or channels, so I can share documents, images, and other media with my colleagues seamlessly.**
   * **Acceptance Criteria:**
     * Users can upload files by dragging and dropping them into the chat window or using an 'Upload' button.
     * The application supports multiple file formats including documents, images, videos, and zip files.
     * Users receive visual feedback during the upload process, such as progress bars and confirmation notifications once the upload is successful.
2. **As a user, I want to control who can view and download the files I share, so I can ensure sensitive information is accessed only by authorized personnel.**
   * **Acceptance Criteria:**
     * When sharing a file, users can set permissions specifying who can view or download the file.
     * The application allows file sharing settings to be adjusted after the file has been uploaded.
     * Users can see a list of who has accessed the file and can revoke access at any time.

**Organizing and Managing Shared Files**

1. **As a user, I want to organize files shared in channels into folders or categories, so I can keep related documents together and retrieve them easily when needed.**
   * **Acceptance Criteria:**
     * Users can create folders within channels to organize files.
     * Files can be dragged and dropped into different folders, and users can rename or delete folders as needed.
     * The system provides search capabilities within folders to quickly find specific files.

**File Preview and Interaction**

1. **As a user, I want to preview files directly within the application, so I do not need to download them just to see what they contain.**
   * **Acceptance Criteria:**
     * The application provides in-line previews for common file types like PDFs, images, and text documents.
     * Users can view multimedia files (e.g., videos and audio) directly in the app with basic play controls.
     * For files that cannot be previewed in-app, the application provides file type icons and detailed tooltips or metadata.

**Version Control and History (optional - this is for inline files)**

1. **As a user, I want to access previous versions of files that have been updated, so I can track changes over time or revert to earlier versions if necessary.**
   * **Acceptance Criteria:**
     * The application keeps a version history for files that are frequently updated.
     * Users can view and download previous versions of a file.
     * The system provides a log of who made changes to the file and when these changes were made.

**Security and Compliance**

1. **As an IT administrator, I want to ensure that file sharing complies with our organization's data security policies, so I can safeguard sensitive information.**
   * **Acceptance Criteria:**
     * The application enforces security protocols such as encryption for files both in transit and at rest.
     * Administrators can set global security policies for file sharing, such as restrictions on file types or size limits.
     * The application provides audit logs for all file sharing activities for compliance tracking.

These user stories are designed to create a robust and secure file-sharing system within the `Intracom` desktop application, enhancing collaboration and ensuring that users can share and manage files effectively.