📂File Sharing

Here are some user stories focused on enhancing the file-sharing capabilities of the Intracom desktop application.

User Stories for File Sharing

Uploading and Sharing Files

1. As a user, I want to easily upload files to conversations or channels, so I can share documents, images, and other media with my colleagues seamlessly.

   • Acceptance Criteria:

     • Users can upload files by dragging and dropping them into the chat window or using an 'Upload' button.

     • The application supports multiple file formats including documents, images, videos, and zip files.

     • Users receive visual feedback during the upload process, such as progress bars and confirmation notifications once the upload is successful.

2. As a user, I want to control who can view and download the files I share, so I can ensure sensitive information is accessed only by authorized personnel.

   • Acceptance Criteria:

     • When sharing a file, users can set permissions specifying who can view or download the file.

     • The application allows file sharing settings to be adjusted after the file has been uploaded.

     • Users can see a list of who has accessed the file and can revoke access at any time.

Organizing and Managing Shared Files

1. As a user, I want to organize files shared in channels into folders or categories, so I can keep related documents together and retrieve them easily when needed.

   • Acceptance Criteria:

     • Users can create folders within channels to organize files.

     • Files can be dragged and dropped into different folders, and users can rename or delete folders as needed.

     • The system provides search capabilities within folders to quickly find specific files.

File Preview and Interaction

1. As a user, I want to preview files directly within the application, so I do not need to download them just to see what they contain.

   • Acceptance Criteria:

     • The application provides in-line previews for common file types like PDFs, images, and text documents.

     • Users can view multimedia files (e.g., videos and audio) directly in the app with basic play controls.

     • For files that cannot be previewed in-app, the application provides file type icons and detailed tooltips or metadata.

Version Control and History (optional - this is for inline files)

1. As a user, I want to access previous versions of files that have been updated, so I can track changes over time or revert to earlier versions if necessary.

   • Acceptance Criteria:

     • The application keeps a version history for files that are frequently updated.

     • Users can view and download previous versions of a file.

     • The system provides a log of who made changes to the file and when these changes were made.

Security and Compliance

1. As an IT administrator, I want to ensure that file sharing complies with our organization's data security policies, so I can safeguard sensitive information.

   • Acceptance Criteria:

     • The application enforces security protocols such as encryption for files both in transit and at rest.

     • Administrators can set global security policies for file sharing, such as restrictions on file types or size limits.

     • The application provides audit logs for all file sharing activities for compliance tracking.

These user stories are designed to create a robust and secure file-sharing system within the Intracom desktop application, enhancing collaboration and ensuring that users can share and manage files effectively.